19 Easy And Simple Ways To Ditch The Overwhelm And Become A Productivity Powerhouse

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You’re living the greatest fantasy.

No morning commutes. Nobody dishing jobs out to you. And the best part? It is possible to work from where on earth you would like.

It’s becoming a popular career choice — with 35% of the US workforce now working at home.

But there’s a whole other side to being an online business owner.

It’s not always pajamas and relaxing on sexy sandy shores daily.

When you work from home, in any capacity — you wear all the hats.

You delegate your tasks, you keep yourself motivated and productive. The onus is on you to control your workload.

In a normal 9-5 job, you are held accountable by somebody else. Working in your home — you have to stop distractions, make sacrifices, and be ruthless with your time.

Yet, being an entrepreneur is an outstanding career choice. It is likely to work efficiently and optimize your productivity. Despite all the daily distractions and chaos.

According to this study, individuals who work from home feel 91% more effective.

And another study showed those working from home have 25% less strain.

But first, you must master the strategies that match you, your lifestyle, and your business.

Otherwise, you will just be spinning your wheels.

Let’s dive into the 19 ways you can ditch the overwhelm and become a productivity powerhouse!

1. Slay your goal planning

You would like to quit wasting time and supercharge your productivity, but you are not sure how to begin doing it.

The very first step should always be putting attainable but challenging objectives.

Your goals should:

  • Make sure and actionable
  • Have a good ROI
  • Align with your long-term goals
  • Be viable — but still a challenge
  • Use amounts (such as `’achieve 10,000 email readers by 04/15/18″)
  • Constantly have a deadline

Begin by laying out your goals for the year. According to this study, you’re 42 percent more likely to achieve your goals if you write them down.

Below are annual goals you can focus on:

  • Your blog traffic
  • Blog income
  • Number of email subscribers
  • Your articles (how often you’ll article, how you’ll market articles, etc)
  • Social media strategy
  • Your income sources (will you be freelancing, generating classes, performing affiliate marketing, etc)

As soon as you’re crystal clear on your goals, you may jump to building a plan.

2. Make a 90-day plan

If you’re able to create a spectacular 90-day plan — your entire schedule can streamline from it. It’s possible to produce your quarterly plans once a year, or until the next quarter begins…

Here’s what you do:

  1. Decide on three big goals you want to accomplish in these 90-days
  2. Assign each goal to per month (Example: Goal #1 is January, Goal #2 is February, Goal #3 in March)
  3. With each monthly target, break it down into smaller actionable steps

Here’s an example of a 90-day plan can look: with illustrations of monthly targets you may use:

Example Of A 90 Day Plan

You’ll need to fill in your action steps for every month so that you always know what you are doing.

3. Monthly, weekly, and daily plans

You know what you will be focusing on, therefore making these programs is child’s play.

Monthly plans:

  • Require 1-2 times towards the end of the month to program the next month
  • Utilize the action steps you decided for that month

For example, let’s state this month is devoted to increasing your email list.

Your actions steps may include:

  1. Growing 5 new content upgrades
  2. Distributing a weekly newsletter with something of significance
  3. Research email growth strategies and execute them
  4. Create two new lead magnets
  5. Craft Gorgeous landing pages for every content upgrade and lead magnet

You do not have to acquire ultra specific for each week. However, do make a couple things for what you’d like to pull off for each week.

Weekly and daily aims:

  • Every Sunday plan your week (and you get special with your days)
  • Concentrate on what needs to be done that week first (include anything pressing in first)
  • Break off your actions steps for your month, into bite-sized steps for your week, and then for each day
  • Start plugging every activity in your day planner for daily. Or use an Internet application like Google Calendar or Trello.

Here’s an example of how you can use Trello to organize your week and respective days:

How You Can Use Trello

If you’re more a digital person than a laptop person — Trello is an elite instrument!

4. Structure your days for maximum productivity

The big picture is critical for long-term productivity achievement. But, your everyday mill is where it actually counts.

The important thing would be to commit to some personalized daily regimen. No matter how that seems to you!

A good illustration of an efficient daily regimen:

  • Wake up and go to bed at the exact same time every afternoon
  • Make your mattress, and get dressed
  • Nourish your mind ( and a tiny coffee wouldn’t hurt!)
  • Gather the supplies you’ll need for the afternoon
  • Give yourself a designated lunch break. As well as several tiny fractures to replenish your coffee cup or stay hydrated.
  • Have a Brief walk. Studies reveal diversions help to increase your focus on tasks, including ones that are time-consuming.

These tactics will train your mind that it is a workday. Leaving you less inclined to wander off into the large black hole of Facebook.

Your 90-day strategy is underway. Now let’s dive into a productivity and time-management strategies.

5. Braindumps

If you are unfamiliar with what a brain dump is, then you don’t know exactly what you’ve been missing.

You know that feeling of complete overwhelm, or perhaps utter defeat?

Doing regular brain dumps can hugely reduce these feelings. And boost your overall productivity.

So what is a mind dump?

A brain dump is writing down each and every job that springs to mind — operate and private.

It is basically a massive to-do list that leaves your brain feeling less overwhelmed.

As soon as you’ve done your listing — it’s time to mark off anything that is not aligned with your companies function or goals. In case it will not assist your ROI — cross it off for today.

Divide up things into desperate, important, not important, etc.,.

You will want to get this done on a regular basis. Before you schedule your week is your very best option. You will be amazed just how much lighter you feel.

6. Create outlines and templates

Writing quality content is an art, and it takes time. So does creating captivating graphics for your content.

If you’ve got an outline or a template ready to rumble — you are going to save yourself loads of time.

Content summarizes

Create outlines to your blog posts — and when you sit down to compose, all you will need to do is fill-in-the-blanks.

You can whip up a quick outline in a matter of minutes.

Here are the main points you’ll want to include:

  1. A working title
  2. An intro (beginning with good”hook“)
  3. Headings for each of your main points
  4. Bullet points under each heading along with your main thoughts
  5. A conclusion
  6. A call-to-action

For images

Crafting the perfect social media picture can be a daunting job to do from scratch each time.

Use a program such as Canva to create and save templates of your own images.

You can create a folder that says `’Templates” like this:

Create A Templates Folder

Then you can click on the picture you need to use as the template, and click on”Use as template”:

Click Use As Template

7.  Don’t tackle larger tasks first

Contrary to popular belief, tackling larger tasks first will not help your productivity.

Beginning with the smaller tasks benefits your productivity far more. Which contributes to fewer burnouts.

Mainly because you feel a sense of achievement when you get to cross tasks off your record. Making it a smooth transition into the bigger task calling your name in the future.

If you do reach the bigger tasks — make certain to break them down into smaller chunks. This will allow you to power through the rest of your daily life.

8. Try out time-management techniques

A well known time-management technique named The Pomodoro Technique is an effective strategy to get more work done in significantly less time.

In reality, that is the doctrine: if you have less time, you don’t have any choice but to finish the work.

How does this work?

You operate for 25-minutes and after that take a 5-minute break. Every 25-minutes is a”Pomodoro”. When you have gone through four Pomodoros, you take a 15-20-minute break.

Your focus is only on the task at hand, because you know that timer is going to go off soon.

If you use Google Chrome, you may download the browser extension called”Workflow”. Which is a Pomodoros app with a timer.

To try it out, click and then you’ll click”Add to Chrome”, as shown below:

Click Add To Chrome

9. Multitasking is the Enemy

Ah, multitasking. We all do it.

But, since it is making you 40% less effective — you might choose to change your manners. Altering this behaviour may be the key to unlocking your inner productivity powerhouse.

The most upsetting of all? Many studies have found multitasking is damaging your mind and can be lowering your IQ.

Scary, right?

The only way to treat your chronic multitasking is to concentrate on a single task at one time. You will feel more accomplished when you do.

And in the close of the day — you’ll discover that you have gotten more work done.

10. Leave brain-draining tasks for certain times of day

There are two different types of people in the world.

Those who live for early mornings and love birds chirping while they sip coffee. And those who despise mornings and wish they could sleep all day.

Odds are, if you’re not a morning person — you are more productive in the evenings.

Figure out what type of person who you are, and you’re going to find what time of day you are at your best.

Then make the time of day you leave the brain-draining tasks for.

11. Conquer your content

Your content is the cornerstone of your site.

That’s why most bloggers use a material calendar to program out it, so they are not left frazzled.

Do you end up scrambling at the last minute to come up with blog article ideas ? If so, it’s time to utilize an online tool like Trello or Google Sheets (excel). Either or will arrange your content thoughts beforehand.

Here’s an example of a straightforward content calendar made with Google Sheets:

Simple Content Calendar With Google Sheets

Using a content calendar is exceptional, together with different tactics to maintain your content creation process as productive as possible.

Suggestions to conquer your articles for maximum productivity:

12. Batch your tasks

On your quest to be a rock star in the workplace, I am sure you’ve come across this superb tip.

That is because it really does work. Pros swear by it, bloggers love it, and business owners should be doing it more!

Consider it like doing the laundryyou would not wash one t-shirt at a moment, would you?

No. You’d wash each item of clothing at once.

Batching jobs is when you take an quantity of time and perform just alike jobs at once.

Like creating several blog posts at the same time, or scheduling all of your social networking posts at once.

It may seem tedious, but if the time comes that you need a blog post, stat — you’ll sure be glad you batched your tasks!

13. Track your time

Tracking your time is precisely how it sounds. You start by setting a timer or using one of many time tracking apps available.

Consider assessing how long it takes to complete special tasks. It is going to help your time-management majorly. That should be your first step.

Then, start tracking your time for each individual task you work on. It’ll keep you laser-focused!

This may also help to avoid adding too many things to your everyday schedule. Because you’ll be able to approximate how long each task in your day planner or Internet scheduling tool

There are loads of time tracking apps, and Toggl even has a browser extension for Google Chrome:

Time Tracking Apps Toggl

14. Turn off the outside noise

How frequently have you been operating on an urgent project just to be sucked into the biggest time-suck of all: Facebook? Or whatever your special poison is.

If you work at home they are endless distractions ready to take you down.

Who has not gone on Facebook for”only 5-minutes” to then recognize it has been 3-hours? And your job is still sitting, pristine.

This is where this genius app comes in to play:

Facebook News Feed Eradicator

If Facebook isn’t your biggest time-suck, there is another fantastic app to keep you on task and eliminate distractions:

Facebook StayFocusd

15. Automate, outsource, and use shortcuts

As a business owner, there comes a time when you’re going to need to invest.

The best investments you can make in your company are ones that have a high ROI or even help you save money.

Luckily most of the tools you will need are beyond affordable.

Some of the best strategies to automate, outsource, and use shortcuts:

  • Leverage social networking scheduling tools, such as those discussed in this informative article (pro tip: social media inboxes are also a huge timesaver).
  • Invite guest visitors to your site
  • Hire a freelance author or VA to lighten the load
  • Use shortcuts on your content plan
  • Utilize blog article title generators and site post idea generators

Blog topic generators, such as HubSpot’s content idea generator, are Fantastic for creating content in a rush:

Blog Topic Generators Hubspot

As you can see above, you are able to type in some key words, like in the image.

Then you’ll get your results:

Hubspot Results

It is showing you a couple of thoughts, and while they’re not perfect — they offer you a place to start if you’re stuck!

Another great tool if you are feeling unmotivated or stuck onto the headline is SEOPressor’s headline generator:

SEOPressors Headline Generator

16. Use dual monitors

Content creators and creative entrepreneurs frequently have 20-30 tabs open at one time on a slow moment.

It is inevitable for many, when you’re attempting to craft precious content or work on jobs online.

Various studies have concluded that utilizing dual monitors improves productivity. Instead of using one computer with 50 tabs available, you have access to two separate screens.

In fact, one study found it increases productivity whilst working up to 30 percent.

Give it a go you’ll be glad you did.

Remember: stay focused on a single task at a time. As we demonstrated — multitasking isn’t good for your mind and kills your own productivity.

17. Time-blocking

Time blocking is if you assign specific tasks for certain areas of the day. It is helpful to meet your deadlines and creates a realistic program.

We’ve established that deadlines are a MUST when setting targets and learning how to manage your time better.

Time-blocking permits you to specify a deadline for each job you’re working on. This increases the probability that you’ll gets complete those jobs finished by the end of the day.

18. Leave a block of time empty

Nothing in life moves just planned, and this particularly applies to company.

Tasks take longer than we anticipate occasionally. Friends drop in for a trip, or other surprising things land smack dab on the calendar.

You need to always be prepared for that.

You may leave yourself 30-minutes in the conclusion of each day. And if it ends up you’re right on schedule, you may use this time for one more short task you had planned for later in the week. Or clinic some self-care!

Another option is to leave an hour or two free at the end of the week. This way, if unexpected things do come up throughout the week which you weren’t able to finish — you can choose some time to finish them off.

19. Prioritization is key

Setting and devastating goals is among the best elements of a prosperous time-management strategy. However, prioritization is your key sauce.

When everything is essential for you — you will be pulled from bazillion instructions. Making it near impossible to focus on anything or finish any tasks.

First, you ought to do a brain dump, and receive everything that needs to be performed on paper.

The principal items which you want to prioritize are those that have a high ROI and get you to your goals quicker.

It is your decision how you choose to split and position your tasks after you have written them down in a brain dump.

This is how Suzi at Start a Mom Blog prioritizes her jobs. She uses the Eisenhower Decision Matrix:

Eisenhower Decision Matrix

Then she prioritizes her tasks into something like that:

Eisenhower Example

There are numerous ways to prioritize your activities, — but bear this in mind that your most important tasks should always be those that have great ROI’s and are aligned with your long term objectives.

Wrapping up

If you’re struggling to get control over your lack of productivity or your own poor time-management skills — you’re not alone.

It simply may be the #1 items bloggers and bloggers battle with.

But that doesn’t mean you have to remain stuck.

There are an infinite number of productivity programs out there, and as we have established now: endless strategies to supercharge your productivity.

So get out there and ditch the overwhelm for good!

Alee King

Alee King is a material crafter in Blogging Wizard and an independent author for hire. She works together with B2B & B2C companies to produce compelling content which attracts and converts. When she is not writing and downing copious amounts of coffee, she’s chasing her rambunctious 4-year-old around.

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About the Author: Steve West